Run your climbing gym with summit precision.
One unified operating system for modern bouldering centers and climbing gyms: boulder tier grading & route setting cycles, IFSC comp scoring, digital belay checkouts, punch passes, and recurring Paystack memberships.
Built for climbing gyms, at every scale.
From boutique bouldering co-ops to multi-wall IFSC facilities — every route, comp, and membership managed in one unified workspace.
Boulder Tier Grading & Route Setting Cycles
Organize boulders by V-Grade, Font, or color circuit tiers. Track route-setter reset cycles and publish interactive beta cards directly to member phones.
- check_circle V-Grade, Font & French sport grade conversion
- check_circle Setter turnover cycles & hold tape inventory
- check_circle Interactive route beta cards & wall tags
IFSC Competition Manager & Live Finals Scoring
Run bouldering and lead comps with automated qualification seedings, flash/top/zone scoring, and live projector leaderboards.
- check_circle Official IFSC flash, top & zone attempt scoring
- check_circle Automated qualification & finalist category seeding
- check_circle Live leaderboard display for gym screens & spectators
Recurring Gym Billing & Punch Pass Automation
Automate monthly recurring debit orders via Paystack, manage 10-entry punch passes, and issue automated ZAR tax invoices.
- check_circle Automated Paystack monthly recurring debit collection
- check_circle Digital 10-entry punch pass check-in & balance tracking
- check_circle Instant ZAR PDF invoicing & payment reminders
POPIA Belay Verification & Medical Emergency Vault
Track top-rope and lead belay checkouts, emergency medical aid details, and digital liability waivers behind bank-grade AES-256 POPIA encryption.
- check_circle Lead & top-rope belay certification tracking
- check_circle AES-256 encrypted emergency contact & medical aid vault
- check_circle Granular staff safety audits & checkout histories
Climber Mobile Beta Desk & Personal Tick-List
Give climbers mobile logbooks for ticks, personal best grade progressions, comp registrations, and quick attendance scan-in right from their phones.
- check_circle Climber personal tick-list & hardest grade progression
- check_circle Instant comp entry registration & heat schedules
- check_circle Session attendance check-in & roster updates
Pre-launch — the standards we're building to, not measured customer averages
Signup to a live subdomain, roster import, and Paystack billing link.
Automated Paystack debit orders plus WhatsApp reminders for overdue balances.
Poolside offline buffer captures splits locally, syncs the moment Wi-Fi returns.
Automated invoicing, entries, and rosters in place of manual spreadsheets.
Why South African academies choose Pylos Systems.
Built for the gaps that spreadsheets, imported team-sport apps, and generic billing tools leave open.
One shared domain or generic app — every club looks the same.
100% White-Label Subdomains
e.g. yourclub.pylossystems.com
Billed in USD or AUD, plus a foreign-exchange markup on every invoice.
Native ZAR Paystack Billing
Automated debit orders, zero FX fees
No live timing or assessment desk — stopwatches, clipboards, and whiteboards.
Live Tablet Deck & Timing
Multi-lane stopwatch, beta desk & offline buffer
A generic event list or game schedule, with no federation file support.
Competition & Gala Hub
HY3 & CL2 seed file exporter + IFSC climbing grades
A generic compliance checkbox, or medical notes in a plain text field.
POPIA Medical Encryption Vault
AES-256 emergency contacts & medical conditions
Locked to a single sport, or built for team sports only.
Multi-Discipline Verticals
Pylos Aqua™ (Swim), Pylos Ascend™ (Climb) & Pitch
Every device, perfectly synced.
Whether on a coach's tablet, desktop admin portal, or parent's phone — Pylos Systems carries workouts, athletic metrics, billing, and schedules to every screen.
Simple ZAR plans, clubs of every size.
No hidden setup fees, no USD currency conversion surcharges, and no long-term lock-in contracts.
For Learn-To-Swim instructors & small single-lane squads starting out with digital management.
For competitive swim academies and squad clubs needing gala entries, auto-billing, and expanded staff.
For multi-facility academies, schools, and federations operating swimming, rugby, soccer, and track.
Questions, answered.
Have questions about setting up your club subdomain, federation entries, or Paystack billing? Reach out to support@pylossystems.com.
Built to earn trust before we ask for it.
We're pre-launch, so instead of customer quotes, here's exactly how swimmer data, payments, and the app itself are protected.
AES-256 Medical Vault
Swimmer medical conditions and emergency contacts are field-encrypted at rest, never stored as plain text.
Paystack PCI-DSS Processing
Card and debit-order data is handled entirely by Paystack, a PCI-DSS Level 1 processor. Pylos Systems never touches raw card numbers.
POPIA-Aligned by Design
Personal and medical data handling follows POPIA principles: purpose limitation, role-scoped access, and audit logging.
Hardened at the Edge
Strict Content-Security-Policy, clickjacking, and MIME-sniffing protection enforced on every response — not just the login page.
Role-Scoped Access Control
Coaches, admins, and parents see only what their role permits, with a super-admin audit trail on sensitive records.
Offline-First Data Integrity
Poolside timing buffers locally and syncs once connectivity returns — a dropped Wi-Fi signal never costs you the set.
Ready for a modern swim academy?
Built for South African swim academies, from single-pool clubs to multi-site sports schools. Setup takes less than 10 minutes.