Every job a club runs, on one record.
A family enrols once. From that record Pylos raises the invoices, takes the ZAR payment, marks attendance at the pool or wall, builds the training plan, files the gala entry and shows the parent what they owe and how their athlete is progressing. Switch the sport below to see the vocabulary change with it.
Built for aquatics, at every scale.
From single-squad learn-to-swim programs to provincial championship clubs — every lane, gala, and debit order managed in one unified workspace.
Live Poolside Tablet Stopwatch & Split Timing
Record lap times, split intervals, and instant PB alerts right at pool edge with automatic offline buffer sync when Wi-Fi drops.
- check_circle Multi-lane simultaneous split recording
- check_circle Instant swimmer PB & progression markers
- check_circle Automatic offline buffer sync to server
SwimSA Meet Manager & Automated Entries
Export official SwimSA meet entries (.CL2 / .HY3), verify age-group qualification standards, and publish live heat result sheets directly to parent devices.
- check_circle Official SwimSA HY3 & CL2 entry file export
- check_circle Automated age-group seed time matching
- check_circle Live parent portal heat & result notifications
ZAR Invoicing & Paystack Automated Billing
Automate monthly debit order collection via Paystack, issue VAT invoices, and trigger automatic payment reminders for overdue balances.
- check_circle Automated Paystack & debit order collection
- check_circle Instant ZAR PDF invoicing & payment reminders
- check_circle Automated payment link notifications
POPIA Encrypted Medical & Emergency Vault
Store swimmer medical conditions, emergency contacts, medical aid details, and doctor authorizations behind bank-grade AES-256 POPIA encryption.
- check_circle AES-256 encrypted emergency contact vault
- check_circle Medical aid & doctor authorization tracking
- check_circle Granular role-based security & audit logs
Parent Mobile Portal & Swimmer PB History
Give parents and swimmers real-time PB records, practice schedules, attendance tracking, and instant gala entry confirmation right on their phones.
- check_circle Swimmer personal best progression graphs
- check_circle Instant parent notifications for gala entries
- check_circle Squad attendance check-in & roster updates
Every device, perfectly synced.
Whether on a coach's tablet, desktop admin portal, or parent's phone — Pylos Systems carries workouts, athletic metrics, billing, and schedules to every screen.
Why South African academies choose Pylos Systems.
Built for the gaps that spreadsheets, imported team-sport apps, and generic billing tools leave open.
One shared domain or generic app — every club looks the same.
100% White-Label Subdomains
e.g. yourclub.pylossystems.com
Billed in USD or AUD, plus a foreign-exchange markup on every invoice.
Native ZAR Paystack Billing
Automated debit orders, zero FX fees
No live timing or assessment desk — stopwatches, clipboards, and whiteboards.
Live Tablet Deck & Timing
Multi-lane stopwatch, beta desk & offline buffer
A generic event list or game schedule, with no federation file support.
Competition & Gala Hub
HY3 & CL2 seed file exporter + IFSC climbing grades
A generic compliance checkbox, or medical notes in a plain text field.
POPIA Medical Encryption Vault
AES-256 emergency contacts & medical conditions
Locked to a single sport, or built for team sports only.
Multi-Discipline Verticals
Pylos Aqua™ (Swim), Pylos Ascend™ (Climb) & Pitch
Ready for a modern swim academy?
Built for South African swim academies, from single-pool clubs to multi-site sports schools. Setup takes less than 10 minutes.